Legal professionals need to have an excellent grasp of its documentation, not only in terms of ongoing casework but also for internal records. At Images-On-Line we have been working with law firms and legal practices for a number of years, providing a range of legal document management systems, including scanning and shredding services.
As specialists in legal document storage and scanning, we work to ensure the key documents for legal teams maintain regulatory compliance, with our secure document reviews helping legal teams maintain a single source of truth. With our professional legal document management software, with best-in-class version control and artificial intelligence capabilities from a secure location, legal professionals can reduce human error and unlock valuable insights into their legal document management processes.
If you are interested in a document management tool that can help legal teams access documents easily, manage audit trails and resolve legal matters quickly and efficiently via a user-friendly, cloud-based solution, then look no further than Images-On-Line. Don’t hesitate to contact us today for a free demo.
Legal Document Management Solutions
Keeping track of confidential documents is a critical component of any legal department. Whether this involves sharing relevant documents with clients as part of ongoing cases or retrieving past document versions on file, establishing an efficient, secure document creation and management process is pivotal.
Holding onto physical copies of documents becomes increasingly inconvenient over time, as there is no such thing as unlimited storage space. However, many law firms have opted to upend their document workflows and embrace a secure client portal, where the risk of errors is reduced and electronic documents are accessible from a centralized location. Our legal document management tool ensures that you can access document templates in just a few clicks, maintain high standards of customer service and client satisfaction, streamline repetitive tasks, and retrospectively assess document version history with ease.
We also offer on-site document scanning which can be perfect for firms in the legal sector that need to keep native applications intact via their own on-premises internet connection.
Managing and Storing Documents
Alongside our document scanning services, we also provide storage space for legal firms that require user-friendly document versioning and matter management. Our experienced team can help you install legal document management software that supports your business outcomes, to allow for sufficient document creation and storage.
It may be that you require on-site legal document management solutions where you can manage confidential documents securely via your own legal operations space. With careful planning and a fully managed migration process, Images-On-Line can collect and process physical documents into digital files off-site, minimising disruption to your working day. In turn, with critical documents stored in an accessible legal document management system, this can be a game-changer for businesses trying to scale, streamline routine tasks and create more efficient workflows.
Legal Document Shredding
Once you share physical documents with clients, and such a case concludes, you may require secure document shredding services. At Images-On-Line, we have extensive experience in handling legal document shredding where previous versions and outdated file templates are quickly shredded. Once again, this can be handled directly at your premises, or we can remove physical documents and destroy them at an off-site facility. You will then be issued with a certificate of destruction, confirming that any irrelevant type of document is no longer in circulation.
Document Storage and Management FAQs
Is your legal software compliant with regulations?
Yes, all of our legal document management systems are fully compliant with regulations including the GDPR and Data Protection Act 2018. Our solutions offer all the convenience of paperless document management and advanced features to help our clients maintain an approved, electronic legal document management process. If you have specific business needs, please let us know and we can discuss your options.
Can you just provide a part of your service?
Yes. Whether you are looking for full-service document management systems, or simply require secure servers for your online document templates and almost unlimited storage, we can help you achieve your desired business outcomes both short- and long-term.
Where do you provide your services?
Images-On-Line offers all of our document management software solutions to businesses and organisations across a variety of industries, not just the legal industry. For any business seeking robust security for any document type and high levels of compliance, Images-On-Line can help. We can work at your site or handle critical document scanning, shredding and document management processes in off-site facilities or using your own file servers.
What are the benefits of your legal document management software?
The benefits of these types of electronic document management systems lie in the core features where digitised documents can be stored, accessed, shared, removed and destroyed while being fully GDPR compliant. Not only that, but this secure platform offers a positive user experience, unlocks valuable time, streamlines workflows, lessens the billable time spent on manual tasks, contributes to business growth, reduces physical storage costs, keeps service levels high, and improves matter management, to name a few.
Can your solutions be integrated with existing document management tasks?
Yes, we can tailor our solutions to meet your incumbent document processing, categorisation, organisation and security policies so you can rest assured that this new collaborative, digitised system will not pose a hindrance to your existing processes. We will configure our services and solutions to suit your needs and provide you with any resources so you can maintain the same level of control and accuracy across documents without your case validity and client relationships being affected. Contact us directly if you need further information.
